Workshop Cancellation

Individual Registrants

  • We rely on an accurate attendance count to make important arrangements for our workshops. If an attendee needs to withdraw from a workshop, they must inform us in writing via email or fax no later than 30 days prior to the first day of the scheduled workshop. The POGIL Project will confirm the receipt of the cancellation within three business days.

  • For any cancellations that are made more than 30 days prior the workshop, you will be charged a non-refundable administrative fee of $35 for 1-day events and $75 for 3-day events.

  • Cancellation requests made between 7 and 30 days prior to the start of the workshop will be charged a minimum of 50% of the original workshop fee (registration and housing (if applicable)).

  • No refunds will be available for cancellations within one week of the workshop. Please take this into account when you sign up for a workshop.

  • Housing (if applicable) will be provided only to those workshop attendees who have signed up for this option.

  • Workshop registration is not transferable to another individual should you choose to withdraw.

  • The POGIL Project reserves the right to cancel or reschedule any workshop for any reason, including canceling a workshop that does not meet minimum registration requirements or canceling a workshop due to inclement weather.  If The POGIL Project cancels a workshop, paid registrants will be given full refunds.  Rescheduled workshop information will be posted on The POGIL Project website at 

Institutions That Book a Workshop

  • If you have booked a workshop and need to cancel for any reason, please notify The POGIL Project immediately.   If you cancel within two weeks of the date of your workshop, you will only be responsible for your non-refundable deposit.

  • If you cancel within one week of the date of your workshop, you will be responsible for half the cost of the workshop.

  • If you cancel within 24 hours of the date of your workshop, you will be responsible for the entire cost of the workshop.

Inclement Weather Policy

  • If you have registered for a POGIL Project workshop and traveling may be hazardous the day of the workshop, please use your own judgment when deciding to attend.  Those who cannot attend a workshop because of inclement weather should contact The POGIL Project National office and refund decisions will be made on an individual basis.

Hold Harmless Agreement

Attendee understands and agrees that to the fullest extent permitted by law, attendee shall indemnify, defend and hold harmless The POGIL Project, its affiliated companies, officers, directors, agents, successors and assigns from any and all claims for bodily injury or death, damage to property, demands, damages, actions, causes of action, suits, losses, judgments, obligations, and any liability, costs and expenses. These indemnity and defense obligations shall apply to any acts or omissions, negligent or willful misconduct of attendee, family members, travel companions, hosting facilities or agents, whether active or passive. Attendee shall not be obligated to indemnify and defend The POGIL Project for claims found to be due to the sole negligence or willful misconduct of The POGIL Project.

Media Release

Attendee consents to each and every use by The POGIL Project, and all of its officers, employees and agents of 1) each photograph, videotape or other likeness of attendee taken/recorded, and/or 2) comments provided in interviews. Such uses may include, but are not limited to, every use in a publication, newspaper, advertisement, website, videotape, television show, or other publication or recording. Attendee also waives any right to compensation for such uses, or to inspect or approve the uses beforehand. Attendee releases The POGIL Project, its legal representatives, and all persons acting under its permission or authority, from any liability for any blurring, distortion, optical illusion, or use in composite form that may occur or be produced, as well as any publication or uses thereof.

Registration Policy 

Attendee understands and agrees that they may not bring any guests, including, without limitation, any family members, friends, children or minors, to any part of the POGIL workshop for which they are registered.  This includes, but is not limited to, meals, workshop sessions, evening sessions and on-campus housing. 

 Attendee also agrees that they shall comply with all applicable safety, security, and other policies and procedures of the organization(s), institution(s), and/or venue(s) hosting the POGIL workshop for which they are registered as are generally applicable to all guests or invitees of such organization(s), institution(s), and/or venue(s) or as are specifically applicable to POGIL workshop registrants.  Attendee acknowledges and agrees that The POGIL Project may not provide me notice of all policies and procedures that may apply and that the availability of such policies and procedures is controlled by, and inquiries should be addressed directly to, such organization(s), institution(s), and/or venue(s).

Use of Personal Information and Statement on EU General Data Protection Regulation Compliance

The POGIL Project may share the following information you have provided through the meeting registration form in printed program materials, online program materials and mobile applications: name, title, institution/organization, department, discipline, mailing address, phone, and email. This information will be kept principally on The POGIL Project’s internal computer systems and cloud server. Subsets of this information may be made available to the meeting host institution, for logistical purposes. Additionally, some or all of this information may be transferred across country borders, and there is the possibility that the information may be transferred to countries without adequate privacy safeguards.

Information on presentations will be used by The POGIL Project staff and/or members of the program committee to approve or reject session proposals, and may be edited for printing in the program book and/or in mobile applications.

Information on participation category, executive summaries, motivations for participating, and goals arising from participation will be shared among The POGIL Project staff, meeting and workshop facilitators, and members of the program committee in order to make programming decisions. They will not be shared publicly without permission from authors.

Information on disability status may be used by The POGIL Project staff to secure accommodations for participants in need of them, and may be shared in aggregate with venues for this purpose, but will not be shared publicly.

Information on dietary restrictions will be used by The POGIL Project staff and sent to food service providers in aggregate to determine appropriate menus and the possible need for special accommodations at meals, but will not be shared publicly.

Emergency contact information will be accessible only by The POGIL Project staff and, where applicable, with conference and events management staff at host venues, and will not be shared publicly.

Information is stored in the Wild Apricot membership management system, and will be exported to The POGIL Project staff computer, and Google Drive by event. This information is stored for the length of our relationships with them as vendors.

You may, at any time, request to see a copy of the data stored in the Wild Apricot system, and request that it be deleted.

Virtual Workshop Policy

Virtual Workshops are meant for POGIL workshop registrants only. Please do not forward the Zoom link for the virtual workshop or share it with anyone who has not registered for this event.  This includes sharing your screen with another person who has not registered for the event. Please respect your fellow registrants’ privacy. Do not record, take screenshots, or post anything that occurs in the Virtual Workshop.

Technical Specifications

  • To get the most out of the session, we strongly encourage you to join via computer with a webcam and microphone.  Smartphones and tablets are not recommended.  Participants have had the best experience when choosing to download the Zoom client.   (If you are a first-time Zoom user, you will be asked if you want to download the Zoom client when you click on the meeting link provided above.)

Zoom instructions

  • Download or connect to the Zoom app on your computer (smartphones and tablets are not recommended) by entering this URL in your internet browser:
  • You will receive an email from The POGIL Project directing you to a Zoom link or a landing page for your Virtual Meeting.
  • Once you click the Zoom link, accept the prompted settings to connect your audio, video, microphone, and call using your internet audio.
  • Make sure you log in 10 minutes prior to the start of your Workshop to troubleshoot any technical difficulty you might encounter.

Helpful Zoom Videos

To familiarize yourself with videoconferencing, we suggest the following short videos at

COVID Policy 

Please be aware that in the interest of everyone's health and safety, we will require all in-person workshop attendees to show proof of COVID-19 vaccination and booster prior to attending the workshopWe will follow the CDC's recommended masking protocols and may require masking of all attendees when indoors. We will review our health and safety protocols closer to the time of the workshops, and will clearly communicate our expectations to all attendees. As we approach the event, we will have a document with all pertinent information and ask you to sign your agreement to the terms of attendance. 

COVID-19, including all of its variants, is a highly contagious disease caused by the most recently discovered coronavirus.  COVID-19 has been declared a worldwide pandemic by the World Health Organization.  The U.S. Centers for Disease Control and Prevention have stated that the virus is spread mainly by person-to-person contact, including by people who are not showing symptoms, and/or by contact with contaminated surfaces and objects.  Even with the availability and adoption of vaccines, COVID-19 continues to cause serious and potentially life-threatening illness and even death.  As a result, federal, state, and local governments and health agencies continue to monitor and handle COVID-19 as a critical public health emergency and advise, among other measures, vaccination, mask wearing, and social distancing.

The POGIL Project is planning to hold in-person events and has put in place reasonable preventative measures aimed at reducing the spread of COVID-19 at its events; however, given the nature of the virus, the POGIL Project cannot guarantee that POGIL events will happen as planned and will not be modified or cancelled or that individuals will not be exposed to or infected with COVID-19 while attending POGIL events.  Therefore, if you plan to attend a POGIL event, you accept the risk that the event may be modified or cancelled, perhaps on very short notice, due to circumstances relating to COVID-19, and if you choose to come to any POGIL event, you may be exposing yourself to and/or increasing your risk of contracting COVID-19.

1. Acknowledgement and Assumption of Risk: I have read the above warning concerning COVID-19 and I understand that there are risks related to COVID-19 if I plan to attend a POGIL event.  I understand that POGIL events may be modified or cancelled, perhaps on very short notice, due to circumstances relating to COVID-19.  I understand that the POGIL Project implements reasonable measures designed to help mitigate the safety and health risks that COVID-19 poses to me. However, I understand that those risks cannot be eliminated entirely and nonetheless wish to attend.  I voluntarily assume the risk that I may be exposed to or infected by COVID-19 by attending and that such exposure or infection may result in personal injury, illness, permanent disability, and death.  I understand that the risk of becoming exposed to or infected by COVID-19 at a POGIL event may result from the actions, omissions, or negligence of myself or others.  I understand that these risks are present, to various and uncertain degrees, regardless of my vaccination status.

2. Waiver of Lawsuit/Liability: I, on behalf of myself, my heirs, legal representatives, and assigns, hereby forever waive, release, covenant not to sue, discharge, and hold harmless the POGIL Project, its employees, agents, representatives, assignees, licensees, and volunteers from any and all liability, claims for injuries or harm, any and all damages, and causes of action whatsoever whether based on negligence or otherwise, either in law or in equity, which have arisen or may arise in the future, in connection with changed circumstances due to COVID-19 and exposure, infection, and/or spread of COVID-19 and its effects related to attending any POGIL event, including, for example, claims of reimbursement of fees, costs, or expenses for transportation, lodging, and other accommodations and claims that The POGIL Project did not do enough to protect me from the risk of COVID-19 infection. I understand that this waiver means I give up my right to bring any claims including for personal injuries, death, disease or property losses, or any other loss, including but not limited to claims of negligence, and I give up any claim I may have to seek damages, whether known or unknown, foreseen or unforeseen.