Workshop Cancellation

Individual Registrants

  • We rely on an accurate attendance count to make important arrangements for our workshops. If an attendee needs to withdraw from a workshop, they must inform us in writing via email or fax no later than 30 days prior to the first day of the scheduled workshop. The POGIL Project will confirm the receipt of the cancellation within three business days.

  • For any cancellations that are made more than 30 days prior the workshop, you will be charged a non-refundable administrative fee of $35 for 1-day events and $75 for 3-day events.

  • Cancellation requests made between 7 and 30 days prior to the start of the workshop will be charged a minimum of 50% of the original workshop fee (registration and housing (if applicable)).

  • No refunds will be available for cancellations within one week of the workshop. Please take this into account when you sign up for a workshop.

  • Housing (if applicable) will be provided only to those workshop attendees who have signed up for this option.

  • Workshop registration is not transferable to another individual should you choose to withdraw.

  • The POGIL Project reserves the right to cancel or reschedule any workshop for any reason, including canceling a workshop that does not meet minimum registration requirements or canceling a workshop due to inclement weather.  If The POGIL Project cancels a workshop, paid registrants will be given full refunds.  Rescheduled workshop information will be posted on The POGIL Project website at www.pogil.org. 

Institutions That Book a Workshop

  • If you have booked a workshop and need to cancel for any reason, please notify The POGIL Project immediately.   If you cancel within two weeks of the date of your workshop, you will only be responsible for your non-refundable deposit.

  • If you cancel within one week of the date of your workshop, you will be responsible for half the cost of the workshop.

  • If you cancel within 24 hours of the date of your workshop, you will be responsible for the entire cost of the workshop.

Inclement Weather Policy

  • If you have registered for a POGIL Project workshop and traveling may be hazardous the day of the workshop, please use your own judgment when deciding to attend.  Those who cannot attend a workshop because of inclement weather should contact The POGIL Project National office and refund decisions will be made on an individual basis.

Hold Harmless Agreement

Attendee understands and agrees that to the fullest extent permitted by law, attendee shall indemnify, defend and hold harmless The POGIL Project, its affiliated companies, officers, directors, agents, successors and assigns from any and all claims for bodily injury or death, damage to property, demands, damages, actions, causes of action, suits, losses, judgments, obligations, and any liability, costs and expenses. These indemnity and defense obligations shall apply to any acts or omissions, negligent or willful misconduct of attendee, family members, travel companions, hosting facilities or agents, whether active or passive. Attendee shall not be obligated to indemnify and defend The POGIL Project for claims found to be due to the sole negligence or willful misconduct of The POGIL Project.

Media Release

Attendee consents to each and every use by The POGIL Project, and all of its officers, employees and agents of 1) each photograph, videotape or other likeness of attendee taken/recorded, and/or 2) comments provided in interviews. Such uses may include, but are not limited to, every use in a publication, newspaper, advertisement, website, videotape, television show, or other publication or recording. Attendee also waives any right to compensation for such uses, or to inspect or approve the uses beforehand. Attendee releases The POGIL Project, its legal representatives, and all persons acting under its permission or authority, from any liability for any blurring, distortion, optical illusion, or use in composite form that may occur or be produced, as well as any publication or uses thereof.

Use of Personal Information and Statement on EU General Data Protection Regulation Compliance

The POGIL Project may share the following information you have provided through the meeting registration form in printed program materials, online program materials and mobile applications: name, title, institution/organization, department, discipline, mailing address, phone, and email. This information will be kept principally on The POGIL Project’s internal computer systems and cloud server. Subsets of this information may be made available to the meeting host institution, for logistical purposes. Additionally, some or all of this information may be transferred across country borders, and there is the possibility that the information may be transferred to countries without adequate privacy safeguards.

Information on presentations will be used by The POGIL Project staff and/or members of the program committee to approve or reject session proposals, and may be edited for printing in the program book and/or in mobile applications.

Information on participation category, executive summaries, motivations for participating, and goals arising from participation will be shared among The POGIL Project staff, meeting and workshop facilitators, and members of the program committee in order to make programming decisions. They will not be shared publicly without permission from authors.

Information on disability status may be used by The POGIL Project staff to secure accommodations for participants in need of them, and may be shared in aggregate with venues for this purpose, but will not be shared publicly.

Information on dietary restrictions will be used by The POGIL Project staff and sent to food service providers in aggregate to determine appropriate menus and the possible need for special accommodations at meals, but will not be shared publicly.

Emergency contact information will be accessible only by The POGIL Project staff and, where applicable, with conference and events management staff at host venues, and will not be shared publicly.

Information is stored in the Wild Apricot membership management system, and will be exported to The POGIL Project staff computer, and Google Drive by event. This information is stored for the length of our relationships with them as vendors.

You may, at any time, request to see a copy of the data stored in the Wild Apricot system, and request that it be deleted.